AEFIS Course Evaluations Support Resources

Adding Additional Course Evaluation Questions

Two weeks before a Survey Collection Period begins, faculty receive an email notifying them that the survey will be opening soon for the students and that they have time to now add additional questions to their course surveys. This is an optional feature. Several question types are available: multiple choice (single or multiple answer), text/memo, true/false, and drop down select. Questions must be added the day before the survey opens otherwise, they will not be included in the survey.

Important Notes

** When creating an additional question the instructor will need to select the course evaluation for this question to display. For all schools except the School of Engineering the selection will always be End of Term. For those instructors in the School of Engineering, when creating additional questions, choose if this question is for Mid-Term or End of Term course evaluations. The question can display for both but be sure to make the correct choice so the question displays as expected.

** For the School of Engineering Only: For Spring 2021, if you choose to create mid-term questions, you must also create the end of term questions at the time of creating and publishing the mid-term questions. This will be resolved in Fall 2021 where you will not have to do both during mid-term time and will be able to wait until end of term time comes around to add end of term questions.

**In addition, please be aware that if a course has more than one instructor, it is considered a team taught course and the instructors would collaborate on the questions they would like to ask the students. The added questions in a team taught course would show on each instructors report. In team taught courses, these questions would not be specific to them as an instructor.

Viewing Response Rates

While a survey is open, faculty and administrators can view the current response rates of their school, department, or course depending on their role. Below is a video tutorial on how to view the response rates:

Faculty & Administrators


Minimum Course Response Policy

The minimum response rule in AEFIS is if an instructor has less than 5 responses collected for a course, then the instructor will be unable to view those evaluations. This is an institute rule that was put in place to protect students. If this does happen for an instructor, the instructor must reach out to the Department Head that the course is being offered in to request access. If the Department Head approves, the Department Head or their administrator is responsible for sending the instructor the report(s). One of the recommended reports to run in this situation is the Analysis of Student Course Evaluations by Instructor which can be found in the Report Widget or Report Dashboard of the AEFIS Dashboard. Steps or a video tutorial on how to run this report can be found below the Faculty & Administrators - Running Reports from the Report Widget/Dashboard section.

Running Course Evaluation Reports

Below you will find specific reporting information that is beneficial to our Rensselaer community. Please be aware there is an AEFIS Analytics Guide available which offers more information on reporting depending on user role.

Administrators Only


Faculty and Teaching Assistants Only


Faculty & Administrators - Running Reports from the Report Widget/Dashboard


Analysis of Student Course Evaluations by Instructor Report - this report displays a course summary of the responses for each question in the survey.

Course Section Trend Analysis Report - the strength of this report is that it allows for comparison across schools and departments. Depending on the user role, various aggregate summaries can be reviewed. This report only compares numerical data and does not work with open ended questions.

Student Course Evaluation Comments Analysis Report - this report pulls out only the open ended questions response data.

  • Running the Student Course Evaluation Comments Analysis Report
  • Video Tutorial on Running the Student Course Evaluation Comments Analysis Report (3:44)

  • Student Course Evaluation Metric Trend Analysis Report - this report will display only the metric questions (overall instructor and course) results for course(s) selected.

  • Running the Student Course Evaluation Metric Trend Analysis Report

  • Instruments

    Standard Institute-Wide

    SoE Midterm

    SoE Course-Level (addendum to Standard Instrument)

    Additional Support